RPUC Officers are expected to
fulfil their responsibilities methodically, accurately and in keeping with the
standards expected by the Charity Commission and, where appropriate, the Inland
Revenue. They must also work in keeping with, and to promote, the aims set out
in the RPUC Aims Document.
In addition to the general duties
of a Trustee, which status he or she also holds, the Secretary has the
following particular responsibilities:
- Preparing the agenda for RPUC meetings, including
the AGM, in conjunction with the Chairperson;
- Ensuring appropriate facilities for the meeting are
available;
- Ensuring adequate notice of meetings is given,
especially the AGM;
- Receiving agenda items from Trustees and ensuring
all required papers for meetings are circulated;
- Ensuring that accurate minutes of Meetings are
taken, checked for accuracy, signed, and circulated to Trustees and other
recipients as appropriate;
- Ensure that up to date records of the congregation
membership are maintained and disseminated as appropriate;
- Ensuring that communications between RPUC and the
wider Unitarian movement, e.g. the General Assembly, are addressed in a
timely and appropriate manner.
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